Manual interaction with suppliers slows down procurement cycles and leads to lower / higher inventory levels. SnapVSS Supplier portal provides an automated collaborative workflow communication solution between buyers and suppliers for Purchase Order Acknowledgement, ASN, Forecasting and Supplier Payment Management.

Buyer Uploads Forecasts for Supplier Viewing

Supplier Views Published Forecasts to Confirm

Inquire on Open or Historical Purchase Orders

Acknowledge the P.O.

View Multiple P.O. 's

Initiate Change P.O. Request

P.O. Print or Download to Excel & XML

Create New or Modify ASN

Manage ASN Status; (Examples: Open, Staged, Shipped)

ASN - Attach (Upload) Documents for View, Download

ASN - Print or Download to Excel

Supplier Views Invoice/Voucher Information

View Payment Details Associated with Invoice

View Associated P.O.s

1. New P.O. Confirmation Email. Immediately upon P.O. generation, email(s) are sent to the supplier. The email contains the P.O. header and line item detail determined by SnapVSS administration. This email includes an attached .csv and/or .xml file of the P.O. details

2. Follow-Up Email Reminder to Acknowledge the P.O. A parameter in SnapVSS indicates the number of days to wait before sending a second reminder email to the supplier for items waiting acknowledgement after the original email was sent.

3. Email Alert for Buyer Changed P.O. Items. When P.O. changes occur, a P.O. Change email notification is automatically created and sent to the supplier.

4. Email Reminder for P.O. Items Delivery. This is for acknowledged P.O.’s. A parameter in SnapVSS indicates the number of days before the delivery date which determines when this email is sent as a reminder for shipment.

5. Email Alert for P.O. Items Past Due. This email notes the items on the P.O. where the delivery date is passed and the items haven’t been shipped / received.

6. ASN (Advanced Shipment Notification) Items "Staged" Email. When the ASN is moved to "staged" (status) this email acknowledgement and/or notification will be sent. If document(s) are part of the ASN they will be attached.

7. ASN (Advanced Shipment Notification) Items "Shipped" Email. When the ASN is moved to "shipped" (status) this email acknowledgement and/or notification will be sent. If document(s) are part of the ASN, then they will be attached.